Sustainability

ANCC Pathway to Excellence Conference® Sustainability Policy

Vision
Accomplishing the best quality conference while supporting green initiatives.

Principals
Our approach to business is guided by the following core values: Collaboration, Creativity, Joy, Trust, Respect, Excellence, and Empowerment.

Our Commitment and Scope
· This policy will apply to the ANCC Pathway to Excellence Conference® and other conferences hosted by our organization.

  • Our commitment to a green initiative will be communicated to third party vendors, staff, and attendees with the intention that those parties will uphold the enterprise objectives to the best of their abilities.Objectives
    We commit to:
  1. Minimize environmental impacts in the areas of waste, water, energy and air quality through the reuse of materials when possible, utilizing onsite recycling services, converting collateral from paper to electronic versions, and reducing the use of bottled water at the conference.
  2. Give back to the local community by working with local food banks to recover unused packaged food from conference meals.
  3. Ensure our supply chain has responsible social and environmental practices.
  4. Select conference venues that follow green or sustainability standards.
Sustainability: Hotel Response
The requests in the 8 categories below have been created using the APEX/ASTM sustainability standards; our goal is Level 1 compliance to the standards.
Staff Management/Environmental Policy:
Does hotel have a written sustainability policy?

  • If yes, does the policy have executive support? Please provide title of executive sponsor.
Yes. All Executive Committee Members in the hotel participate in the execution of the Sustainability Policy.
Is there a “green team” or dedicated staff member(s) to implement the policy? Provide details. Our Assistant Director of Property Ops heads a guides the operations team to ensure we are following our policies. (Recycling, Energy Usage, Towel Program)
Communications:
If requested by Group, Hotel will communicate the Group’s written environmental objectives and performance criteria to all hotel staff. (Group to provide 30 days or more prior to arrival.) Yes
Hotel agrees to provide collateral (sales kits, banquet menus, banquet/meeting event orders, and event specification guides) available electronically vs. hard copy Yes
Waste Management:
Does hotel have a waste diversion rate baseline/goal?

  • If yes, what is the waste diversion goal, as a % of total waste?
  • How often is the goal audited and modified to focus on new waste streams/enhancement to waste management programs?
Yes. Hilton Reduction of Banquet Waste
Describe hotel recycling programs in guest rooms, meeting space and public space: Are clearly labeled bins placed near each trash bin? Is waste sorted back-of-house? Is the process different in rooms vs. meeting space vs. public space? Guestrooms – Housekeeping separates recycling back of house.
Meeting Space – Recycle bins can be provided in meeting space should group request. If not, recycling is split back of house.
No Recycling bins in public space.
  • Provide a specific list of materials that are regularly diverted (glass, plastic, aluminum, paper, cardboard, etc.)
Recycled Items: Cardboard, glass/plastic/aluminum and cooking oil
Hotel has a program to compost food scraps from banquet and restaurant food prep and service. NO
Hotel to serve condiments for banquet functions in bulk and/or recyclable/compostable packaging wherever possible. Yes
When disposable serviceware is required, hotel will use only recyclable and/or certified compostable items. Yes
Energy:
Does hotel have a written energy reduction plan?

  • If yes, what is the energy reduction target?
  • What methodology is used to track energy use/greenhouse gas emissions, and improvement over time?
Yes. Energy Tracking is done through Hilton Lightstay Program.
Describe specific energy reduction programs in guest rooms, meeting space, and public space (energy-efficient lighting, motion sensors, etc.) All lights are off when guestroom/meeting spaces not in use. Hotel Offices have motion sensors.
Air Quality:
What % of hotel rooms are non-smoking? 100%
What % of indoor public space is non-smoking? 100%
Is smoking prohibited within a certain distance of doors and windows? If yes, what distance? N/A, Smoking only permitted in the front of the hotel
Does hotel have no-idling ordinances for valet staff, in-house transportation services, and/or contracted transportation providers? Please describe. Yes, Valet does request that guests turn cars off when they arrive on the drive.
Water:
Does hotel have a written water reduction plan?

  • If yes, what is the annual water reduction target?
NO, Hotel takes step to use water efficient toilets/showers in bathrooms. We also have a water reclamation system in the hotel
Does hotel have a towel re-use program? Please describe program. How is program communicated to guests? How do you communicate to, and track compliance by, housekeeping staff? Yes. If towels are hung up the housekeeping team will not replace with a new towel.
Does hotel have a bed linen re-use program? Please describe program. How is program communicated to guests? How do you communicate to, and track compliance by, housekeeping staff? Yes. We change linen every 3 days and at checkout unless requested sooner.
Purchasing:
Does hotel have criteria in place for purchasing socially and environmentally preferable products? Please describe. Yes based on product and season. Chicken/Egg products are cage free.
What is hotel’s % use of environmentally preferable cleaning products and environmentally preferable laundry products? We use EcoLab which is mainly environmentally friendly. Cleaners are hydrogen peroxide based.
What % of banquet ingredient purchasing is comprised of local, seasonal, and/or organic food items? 20%–30% depending on season and availability of product.
Community Partners:
Does hotel partner with community organizations to reuse or repurpose, or both, surplus, reusable materials left from events that cannot otherwise be reused by the supplier? If so, provide details. Yes, several local organizations
Does hotel donate and/or reuse materials when renovating or updating its facility? Yes, to several local organizations
30 days or more before the main group arrival, hotel will provide information about local community or nonprofit organizations to Group main contact, to enable onsite donations during the event. Provided to Barbara.
Please check off items currently donated in the boxes provided.
  • ☐Leftover unserved banquet food to food banks/shelters
  • X Unused portions of bath amenities to a local shelter
  • X Used portions of soaps (to Clean the World or other similar organization)
  • ☐Other (provide details):
    (Program called Clean the World)
Any additional sustainability programs or certifications you would like us to be aware of? Hotel offers Hope Water in guest rooms for $7 per bottle. A portion of the money goes to provide water filtration systems in 3rd World Countries.
Palm Beach County Convention Center
Environmental sustainability is becoming more and more important in the lives of every human being and the operation of every business. Spectra is committed to raising awareness and taking action to make its facilities throughout the world more environmentally friendly with a company-wide, comprehensive campaign called “Step Up.” At every Spectra-managed venue, the company is dedicated to reducing its environmental impact by saving energy, reducing, reusing, and recycling.  As the Operator for the Palm Beach County Convention Center, Spectra’s corporate and local operation teams has implemented an extensive recycling program entitled STEP UP (Spectra’s Total Environmental Plan). This plan has saved the building and Palm Beach County several thousand dollars in expense, while creating a healthier community in which to live, work, and play.
Recycling and Waste Reduction
  • We collect and recycle 91,000 lbs. (45½ tons) of all manner of paper, cardboard materials from events, offices and our kitchen, annually.
  • We actively recycle glass, bottles and cans, plus cooking oils and grease, toner cartridges, batteries of all  sizes and all spent lamps.
  • Items are collected from all areas of the building and Kitchen, including Recycling Containers  alongside trash vessels in all  common areas.
  • Our Housekeeping department uses Green Seal  Certified cleaning products and Spectra Food Service donates all left-over food from event to  local food banks.
  • We use 5 gallon water coolers for all meeting rooms which are completely recyclable and  refilled locally.
Eliminate and Reduction
Our Housekeeping department always uses biodegradable trash can liners.

  • Spectra Food Service uses disposable service made from natural materials instead of plastic products.
  • We have minimized our use of disposable plates and utensils and found it better to use/wash catering dinnerware, flatware and  glassware.
Water and Energy Conservation
  • We utilize low-flow supplies on rest room fixtures  reducing water and energy for hot water.
  • We have motion activated faucets, soap dispensers, toilets and paper towels, to provide a clean experience for attendees and energy saving effort.
  • HVAC systems are programmed to conserve energy based on event schedules to minimize usage during non-peak times.
  • Non-essential items are turned off when space is not in use such as escalators, air conditioning, accent lighting and concourse monitors.
  • Recent replacement of retail wash machines with a single commercial strength unit that consumes less energy with equal capacity.
  • Engineering department installed occupancy sensor lighting controls in rooms to ensure lights are not left on when vacant.
  • Lighting controls for large arrays of fixtures have been reprogrammed to be able to operate at ½ light during evening or early hours saving usage and expense.
  • Lighting control systems have been moved and are now controlled by our Security Office, in an effort to reduce potential wasted energy in vacated areas.
Electricity, Gas, Water, Air
Spectra Food Service’s main sustainability program goals when transitioning to a new facility is to reduce our portion of gas, electric, and water consumption by 15% over two years, and to improve indoor air quality.
Food & Beverage
It is our goal when we take over operations that 20% of our food and beverage purchases be “sustainable” within two years. We source products locally (250 miles or less), provide healthy options (low fat, trans fat free, low cholesterol, low carb,   gluten free, vegetarian, vegan), and prefer sustainable criteria (organic, seasonal, fair trade, sustainably harvested, natural, rainforest Alliance Certified, Marine Stewardship Council Certified, Monterey Bay Aquarium approved, biodynamic, cage-free, free range, vegetarian fed, no GMO, rBGH free, non-pasteurized, non-processed).
Waste Management
It is our goal to reduce the amount waste going to landfills by 20% over the first two years. We facilitate recycling, composting, find local companies to refine used cooking oil into biodiesel, and seek vendors that take back used equipment to be refurbished, not scrapped.
Supply Chain
It is extremely important to us that we support the local economy and the local agriculture systems. Whenever possible, purchases of products that are grown, manufactured or otherwise produced within a 250 mile radius of the final point of service are used.
Menu Descriptors & Printed Materials
Guests respond well when we explain they are eating local, healthy, or sustainable food products. Spectra Food Service indicates this on many of our menus.
Office
Our Sustainably Preferable Purchasing Policy requires that we source products that are reusable, refillable or easily recyclable, contain low or no toxic ingredients, and contain 30% or higher recycled content whenever possible.
Uniforms
Whenever possible we purchase uniforms that are made from sustainable materials like bamboo, organic cotton, or recycled plastic, and are colored using low or non-toxic dyes.
Cleaners
Except where previous contracts exist, Spectra sources cleaners that are Green Seal certified, are biodegradable, and have little to no dangerous fumes.
Sustainability Organizations/Groups
Key staff members at each Spectra facility become active members of organizations designed to share knowledge and news, working together on projects that improve the overall sustainability of the venue.
Community Groups/Intern Program
Spectra support food donation programs such as Meals on Wheels, food banks, and events that help feed the homeless and underprivileged. We also work with local universities and culinary programs to create internships and potential job opportunities

TRAVEL WITH PURPOSE

Every day, we work to make the world a better place, driving positive social and environmental change across our operations, supply chain and communities. We’re proud to share Hilton’s updated Travel with Purpose (TwP) goals with the world!

By 2030, we are committed to double our investment in social impact and cut our environmental footprint in half through responsible hospitality across our value chain.
We have committed to:

  • Reducing carbon emissions by 61% through science-based targets
  • Sending zero soap to landfill
  • Doubling our investment in economic opportunity programs to support e.g. women, youth, veterans, persons with disabilities, trafficking survivors etc.
  • Doubling our local and impact sourcing
  • And so much more!

LightStay is our comprehensive corporate responsibility measurement tool that calculates and analyzes our aggregate environmental and social impact across all of our hotels. Since 2009, we have reduced our carbon emissions and waste by 30%, energy and water consumption by 20%, cumulatively saving $1 Billion!